WELCOME TO ALT SUMMIT 2024!
We want to make sure your experience at Alt Summit is effective and productive. Here are some to-do’s and logistical details that will help things run smoothly.
This is a living document and will be updated periodically, so please keep this link and check back regularly.
TO-DO’S
Please send the following to XX:
- A high resolution logo in both JPG and EPS formats to be used both digitally and in print
- Short bio of your brand for the website (max. 250 words)
- Blurb for inclusion in the Alt Summit newsletter. You can tailor this to conference attendees; let them know how they can connect with you at the conference, and include any new products, launches, or initiatives you would like the Alt community to know about.
- Register your team members using the code emailed to you and let us know if you need staff passes.
AV SUPPORT
The Saguaro Hotel provides in-house AV. You can see the option and price list here.
CONTACT
Contact your sales lead for information on sponsorship activation ideas, contract, scope of work, or quality issues:
Amy Nelson: amy@altitudesummit.com
Meg Wolff: meg@altitudesummit.com
For event management details, vendor recommendations, questions about the hotel, AV, food, shipping, and other logistics contact:
DINNERS
Sponsored Dinners are a beloved tradition of Alt Summit. Attendees love the chance to connect with brands (and each other) in small groups. Some of the best relationships have grown out of these private dinners.
What we do:
- Send you a list of attendees you might want to invite. We base this list on certain categories you pick (see more below). The list will include: Names, Emails, Website URL, and Social Handles.
- Offer suggestions of restaurants, influencer partners, onsite venues, etc . . . We’re always happy to help brainstorm ideas, so feel free to ask!
What you do:
- Choose a restaurant and secure a reservation.
- Send us a description of who you’d like to invite to your dinner, based on any of these categories (you can highlight more than one category):
•Age range
•Geographic location
•How many years they have been in business
•Do they have children?
•Category of business (arts and crafts, art and design, beauty, business, DIY, education, events and parties, fashion, fitness/health/wellness, food, lifestyle, interior design, parenting, social and political responsibility, technology, travel, photography) - Plan the details: Choose a theme, menu, goody bags (optional), program (optional), dress code (optional).
- Send invitations to your guests. We recommend emailing an invitation.
**If you want to filter your guest list by number of social followers, you will need to collect that information. This is not information we gather during registration.
Dates to keep in mind:
Wednesday, February 15th: Send a list of who you would like to invite (based on above categories) to .
Monday, February 20th: Receive your curated list
Tuesday, Feb. 27th: Send invites by this date
Sunday, Monday, Tuesday Mar. 17th, 18th or 19th: Sponsor Dinners and Cocktail Parties
FIELD TRIPS
Create your own, or book one from this list. Transportation options are also included in this spreadsheet. Field trips and tours should be scheduled for Wednesday morning.
FLOOR PLANS
Want to know more about the floor plan? Follow this link for dimensions, maps (including load-in), photos, videos and more.
FOOD AND BEVERAGE
Snacks, drinks, and all food (other than gum or candy) at your booth must by purchased through the hotel.
Find the Saguaro menu here.
HOTEL ROOMS
You can book a room at the Saguaro using this booking link. If you call to make a reservation, mention the group code: ALT2024. Please note: There is a three night minimum (Sunday – Wednesday) stay required.
LOAD IN AND LOAD OUT
Jacinto Lawn, Yoga Room, Palmetto, Agave, Sago, Patio Suites
| Load In | Sunday | 8am-8pm |
| Load Out | Tuesday | after 5:30pm |
| Open Hours | Sunday | 4:00pm – 8:00pm |
| Monday – Tuesday | 9am-5pm |
PREFERRED PROVIDERS
If you’re looking for someone to help you with concept, custom design, and build out, we recommend:
The Gatherist
Emmily Jones
hello@gatheristco.com
LEVEL Events
Taylor Gunnin
taylor@levelevents.com
714-785-7356
Danielle Gibson Events
Danielle Gibson
Danielle@daniellegibsonevents.com
415-378-9610
These companies can help you with furniture, linens, flooring, etc.
Signature Party Rentals
Linda Jenkins
ljenkins@signatureparty.com
760-863-0671
Bright Event Rentals
Sharon Wyler
sharon@bright.com
760-343-5110
OTHER VENDORS
Photo Booths
Rowdy Booth
Taylor Kalander
hi@rowdybooth.com
562-270-0763
Classic Photo Booth
Jake Pratt
info@rentclassicphotobooths.com
760-774-2807
MisGif Photo Booth
Jessie Whitfield
hello@themisgif.com
Promotional Products
deRose Promos
Lindsey DeRose
Florists
Arrangements Design
Luna Salomon
luna@arrangementsdesign.com
760-534-1793
Studio Kate Floral
Kate Minelian
kate@studiokatefloral.com
My Little Flower Shop
Gregory
mylittleflowershopps@gmail.com
760-778-7111
Food
Swoonful Cotton Candy
Nichole Pyle
hello@swoonful.com
Balloon Installations
Zim Balloons
Ryan Zim
zim@zimballoons.com
Festlige Tinge
Anne & Milena
hipphurra@festligeting.no
DJs
Vox DJs
Lara
lara@voxdjs.com
317-460-5239
Crowd Control Entertainment
Aaron and Jason
info@crowdcontrolprodj.com
949-415-6878
REGISTRATION AND STAFF PASSES
Register using the code you have been sent.
If you are bringing staff to help with booth setup/take down, staffing of booth, photography, or other needs, please fill out this form. They will need to check in with registration each day they are working to receive their staff badge. This will allow them entrance into your space, but does not include participation in sessions, activities, parties, or meals.
SHIPPING AND RECEIVING
In order to make sure your shipments are ready for you when you arrive, let us know the details by filling out a shipping form. Click on the hotel name to access the form. You will also find a printable shipping label on the last section of the form. Handling and storage fees for each location are listed below.
Keep in mind that shipments can arrive no earlier than Thursday, March 14, 2023. If anything arrives earlier, the hotel may refuse the shipment or charge you an additional fee.
THE SAGUARO PALM SPRINGS SHIPPING FORM
Storage rates (payable to the hotel) are as follows:
0-15 lbs. $6.00 per day
16-30 lbs. $12.00 per day
31-50 lbs. $20.00 per day
51-100 lbs. $40.00 per day
101+ lbs. $50.00 per day
Pallet Charge $125.00 per day
The Saguaro Hotel receiving department reserves the right to refuse delivery of boxes to the hotel without prior approval.
