WELCOME TO ALT SUMMIT 2025!
We want to make sure your experience at Alt Summit is effective and productive. Here are some to-do’s and logistical details that will help things run smoothly.
This is a living document and will be updated periodically, so please keep this link and check back regularly.
TO-DO’S
Please send the following to gabrielle@altitudesummit.com:
- A high resolution logo in JPG format to be used digitally
- Short bio of your brand for the website (max. 250 words)
- Blurb for inclusion in the Alt Summit newsletter. You can tailor this to conference attendees; let them know how they can connect with you at the conference, and include any new products, launches, or initiatives you would like the Alt community to know about.
- Register your team members using the code emailed to you.
AV SUPPORT
Inspire Solutions provides in-house AV at the Renaissance Hotel. Robert Bartley is the Director of Technology, and he will be your main point of contact for all AV requests: robert.bartley.jr@inspiresolutions.com.
CONTACT
Contact your sales lead for information on sponsorship activation ideas, contract, scope of work, or quality issues:
Meg Wolff: meg@altitudesummit.com
For event management details, vendor recommendations, questions about the hotel, AV, food, shipping, and other logistics contact:
Gabrielle Blair: gabrielle@altitudesummit.com
DINNERS, COCKTAIL HOURS, PRIVATE EVENTS
Sponsored Dinners and Receptions, are a beloved tradition of Alt Summit. Attendees love the chance to connect with brands (and each other) in small groups. Some of the best relationships have grown out of these private events.
What we do:
- Send you a list of attendees you might want to invite. We base this list on certain categories you pick (see more below). The list will include: Names, Emails, Website URL, and Social Handles.
- Offer suggestions of restaurants, influencer partners, onsite venues, etc . . . We’re always happy to help brainstorm ideas, so feel free to ask!
What you do:
- Choose a restaurant and secure a reservation.
- Send us a description of who you’d like to invite to your dinner, based on any of these categories (you can highlight more than one category):
•Age range
•Geographic location
•How many years they have been in business
•Do they have children?
•Do they have a newsletter?
•Do they use a shopping cart feature on their site?
•Do they use affiliate links?
•Do they consider themselves to be a content creator or influencer?
•Category of business (arts and crafts, art and design, beauty, business, DIY, education, events and parties, fashion, fitness/health/wellness, food, lifestyle, interior design, parenting, social and political responsibility, technology, travel, photography) - Plan the details: Choose a theme, menu, goody bags (optional), program (optional), dress code (optional).
- Send invitations to your guests. We recommend emailing an invitation.
**If you want to filter your guest list by number of social followers, you will need to collect that information. This is not information we gather during registration.
Dates to keep in mind:
Friday, February 21st: Send a list of who you would like to invite (based on above categories) to gabrielle@altitudesummit.com.
Wednesday, February 25th: Receive your curated list
Wednesday, March 4th: Send invites by this date
Saturday & Sunday Mar. 15th or 16th: Sponsor Dinners and Cocktail Parties
FIELD TRIPS
Create your own, or book one from this list. Transportation options are also included in this spreadsheet. Field trips and tours should be scheduled for Monday morning, March 17th.
FLOOR PLANS
Want to know more about the floor plan? Click for floor plans and capacity charts. And you can also find a 360-degree tour of the hotel.
FOOD AND BEVERAGE
Snacks, drinks, and all food (other than gum or candy) at your booth must by purchased through the hotel.
Find the Renaissance Hotel menu here.
HOTEL ROOMS
The official room block for the event closed last week. BUT, the good news is, we still have ten rooms available at the discounted rate. If you book directly with the hotel, the rates are $400+ per night, but the discounted rate is $279. If you’d like one of the discounted rooms, just email gabrielle@altitudesummit.com, and she’ll make sure one has your name on it.
LOAD IN AND LOAD OUT
Renaissance Hotel
| Load In | Friday | 3pm-8pm |
| Load Out | Sunday | after 5:30pm |
| Open Hours | Friday, Monday | 4:00pm – 8:00pm |
| Saturday, Sunday | 9am-5pm |
PREFERRED PROVIDERS
If you’re looking for someone to help you with concept, custom design, and build out, we recommend:
House of Fete
Kelsey Klos
party@houseoffete.com
614-203-0584
Studio Cultivate
Kathryn Godwin
kathryn@studio-cultivate.com
321-287-0826
Danielle Gibson Events
Danielle Gibson
Danielle@daniellegibsonevents.com
415-378-9610
LEVEL Events
Taylor Gunnin
taylor@levelevents.com
714-785-7356
These companies can help you with furniture, linens, flooring, etc.
Signature Party Rentals
Linda Jenkins
ljenkins@signatureparty.com
760-863-0671
Bright Event Rentals
Sharon Wyler
sharon@bright.com
760-343-5110
OTHER VENDORS
Photo Booths
Rowdy Booth
Taylor Kalander
hi@rowdybooth.com
562-270-0763
Classic Photo Booth
Jake Pratt
info@rentclassicphotobooths.com
760-774-2807
MisGif Photo Booth
Jessie Whitfield
hello@themisgif.com
Promotional Products
deRose Promos
Lindsey DeRose
Florists
Arrangements Design
Luna Salomon
luna@arrangementsdesign.com
760-534-1793
Studio Kate Floral
Kate Minelian
kate@studiokatefloral.com
My Little Flower Shop
Gregory
mylittleflowershopps@gmail.com
760-778-7111
Food
Swoonful Cotton Candy
Nichole Pyle
hello@swoonful.com
Balloon Installations
Zim Balloons
Ryan Zim
zim@zimballoons.com
Festlige Tinge
Anne & Milena
hipphurra@festligeting.no
DJs
Vox DJs
Lara
lara@voxdjs.com
317-460-5239
Crowd Control Entertainment
Aaron and Jason
info@crowdcontrolprodj.com
949-415-6878
REGISTRATION
Register using the code you have been sent.
SHIPPING AND RECEIVING
In order to make sure your shipments are ready for you when you arrive, let us know the details by filling out a shipping form. Click on the hotel name below to access the form. Handling and storage fees are listed below.
Keep in mind that shipments can arrive no earlier than Monday, March 10, 2025. If anything arrives earlier, the hotel may refuse the shipment or charge you an additional fee.
THE RENAISSANCE PALM SPRINGS SHIPPING FORM
Storage rates (payable to the hotel) are as follows:
0lbs – 5lbs $5 per box
6lbs – 20lbs $10 per box
21lbs – 50lbs $15 per box
Over 50lbs $25 per box
Crates/Display Cases $25 per crate/case
Pallet Storage $75 per pallet
Items shipped more than 3 days prior to conference, will be charged an additional $25 per day.
In the event you require significant assistance with load-in and load-out, a Dock Master fee will apply. The Dock Master fee includes one attendant to be available to assist you with load-in and load-out of materials, pallets, etc. and assistance with maneuvering through Hotel areas.
Dock Master Fees are charged as follows:
$200 per day, for the first 8 hours
Each additional hour after will be charged at an overtime rate of $50 per hour
